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Get Compliant from Anywhere, Easy and Fast!
0800 007 269 (Toll Free)

Get Compliant from Anywhere, Easy and Fast!

0800 007 269 (Toll Free)
Get Compliant from Anywhere, Easy and Fast!

Table of Contents

  • Import & Export

How to complete a Cross Border Permit Online Application: A Guide for South African Entrepreneurs (2024)

Cross Border Article

This guide aims to equip you with the knowledge to complete your Cross Border Permit online application, ensuring you’re well-prepared to expand your business across Southern African borders.

We are Company Partners, your trusted ally in navigating South Africa’s business compliance landscape for the past 10+ years. Specializing in aiding SMEs and Entrepreneurs, we’re dedicated to making the process of obtaining Cross-Border Permits straightforward and efficient.

Understanding Cross-Border Permits

Cross-Border Permit is essential for entrepreneurs who transport goods or passengers within the Southern African Development Community (SADC). These permits facilitate trade by allowing vehicles to cross national borders legally and are indispensable for businesses aiming to access broader markets.

Whether you’re transporting goods or passengers, understanding the specific permit requirements is crucial for seamless cross-border operations.

Who Requires a Cross-Border Permit?

Any South African Entrepreneur or business owner who plans to transport goods or passengers across national borders within the SADC region needs a Cross-Border Permit. This permit is crucial for legal and smooth operations across borders, ensuring that businesses can expand their reach into new markets without legal complications.

By adhering to these guidelines and understanding the comprehensive framework of Cross-Border Permit applications, businesses can effectively prepare for and engage in international trade.

Cross-Border Permit Requirements

To apply for a cross-border permit, you’ll need several key documents:
  1. Roadworthy Certificate of the applicable vehicle.
  2. Vehicle Registration Certificate.
  3. Company Registration Documents (e.g. Cor14.3).
  4. Tax Clearance Certificate from SARS.
  5. SARS Registered Representative (updated at SARS).
roadworthy
expert tip

Company Partners Insight: Missing even a single document can delay your application.  For example: A client once overlooked their tax clearance certificate during their application to export goods to Lesotho, resulting in a significant delay. Delays cost money. Ensuring complete documentation is crucial for a successful application.

Cost Implications of Cross-Border Permits

The cost of a Cross-Border Permit in South Africa varies depending on the vehicle type and the permit’s duration.

Permits for passenger vehicles can range from a few hundred rand for short-term permits to several thousand for multi-year permits.

As an example, a 35-seater passenger vehicle which applies for a 14-day temporary permit will need to pay a permit fee of up to R432 (per country). This means the more countries you want to cross into, the higher the fees will be.

Freight permits have different scales (Class 1 is up to 20,000kg), reflecting the gross mass and specific needs of the transport.

Click Here to view the CBRTA Permit Fees .

Our Cross Border Permit Specialists Are ready to Assist

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Government Oversight and Processing Times

The Cross-Border Road Transport Agency (C-BRTA) is responsible for the management of cross-border permits. This government body ensures that all permits are processed according to the legal requirements and standards set forth for international trade.

Typically, the processing time for a cross-border permit can range from a few days for straightforward applications to a week, depending on the completeness of the application and the specific type of permit requested.

We have found that permits take between 2 – 4 weeks upon submitting our clients’ applications.

Navigating the Online Application Process for a Cross Border Permit

Applying for a cross-border permit involves several steps that can be completed online via the Cross-Easy portal managed by the Cross-Border Road Transport Agency (C-BRTA). The process includes selecting the correct permit type, uploading the necessary documentation, and paying the relevant fees. This streamlined online system simplifies the application process, allowing businesses to manage their applications efficiently.
customs application

Here’s a simplified step-by-step guide to help you navigate the application

Registration and Login

Begin by creating your login profile on the Cross-Easy platform. You will need to register by entering your details and then activating your account via a link sent to you by SMS or email.

Setting Up an Operator Account

Once logged in, choose to create a new account or import an existing one if you've previously held accounts with C-BRTA. New users will fill out necessary details from scratch while existing users will import and update information from the old system.

Applying for Permits

Navigate to 'My Applications' to start a new permit application. Select the type of permit (Freight or Passenger) and specify whether it is temporary or long-term, along with the desired duration. Input all required vehicle details and route information. For passenger permits, routes can be edited and detailed motivations for the permit can be added.

Document Upload and Submission

Attach all mandatory documents relevant to your application. These documents vary depending on the type of operation (e.g., One Man Business, Fleet). Review all information, agree to the declarations, and submit your application.

Payment Process

Payments can be made via account credit or directly through EFT or cash deposit. You will need to use the account ID provided as a reference for deposits.

Once payment is confirmed, finalize your application for submission and await notification via email or SMS.

Additional Features

The system also allows for permit renewals, applying for duplicates, and making necessary corrections or amendments to existing permits or vehicle details. This user-friendly system ensures that each step is clearly outlined and accessible, making it easy for operators to complete the application process with minimal hassle. Remember, keeping your documents ready and understanding the requirements beforehand can significantly streamline your application process.

Need assistance with your cross border permit application?

Get a FREE Consultation with a trusted Customs Specialist today and see how we can help you!
Get a FREE Consultation

Conclusion

By following this comprehensive guide, you’ve gained a thorough understanding of cross-border permits and the online application process through the Cross-Easy portal.

Remember, a successful cross-border permit application hinges on complete and accurate documentation.  While this guide equips you with the knowledge to navigate the process yourself, navigating the complexities of international trade compliance can be daunting.

Company Partners, with over 10 years of experience in navigating South Africa’s business compliance landscape, can be your trusted partner in obtaining cross-border permits and ensuring comprehensive trade compliance.  Our team of experts can guide you through the entire process, from understanding cross-border regulations to submitting your application and ensuring adherence to all legal requirements.

Let us help you focus on expanding your business ventures across borders while we handle the complexities of permit applications and trade compliance. Contact Company Partners today for a free consultation and peace of mind on your cross-border trade journey.

Speak to a Business Consultant today how to complete a cross border permit application.

Contact us today!

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