BRNC Certificate Registration

We are able to assist businesses from all provinces to get their Business Registration Number Certificate (BRNC certificate) in South Africa excluding the Northern Cape province.

BRNC refers to the Business Registration Number Certificate which is issued upon a vehicle being registered under a registered business.

The BRNC certificate is registered at the Vehicle Licensing Department and issued by the Department of Transport that identifies the business entity and allows it to register vehicles in its name.

You can compare it to the Identification Document (ID) of the vehicle.

Any business entity, such as a company, close corporation, or partnership, that owns or operates vehicles in its name requires a BRNC.

The business entity will need to be registered with the CIPC and adhere to the Department of Transport requirements.

Only the Director / Member / Trustee or nominated proxy can apply on the business behalf to acquire a BRNC certificate for a business vehicle. 

Furthermore, you will need to take the following information to your nearest Motor Vehicle Licensing Department when you apply:

• Proxy’s Identity Document – Provide a clear copy of the company proxy’s ID in its original size.
• Proof of Business Address – Submit a utility bill or bank statement (not older than 3 months).
  • If the bill is not in your name, the account holder must provide an affidavit confirming your residence, with the bill attached.
  • If the business operates from home, submit a company letterhead stating the property owner’s details, along with their ID copy and proof of address.
• Company Registration Certificate – Include one of the following: CIPC Certificate (CK1, CK2, or COR39).
• SARS VAT Confirmation – Submit a SARS document confirming the company’s VAT number.
• Company Letterhead Requests
  • A letter stating the company’s intent to apply for a BRNC.
  • A letter nominating a proxy and company representative, signed by both parties.
• Application Form (ABR) – Complete the Application and Notice of Business Register Number form. You can download it here.

As the processing is done by Government, the times will differ from application to application. However at Company Partners we complete the process for you within 2 weeks. 

No, a BRNC is not renewable. However, if your business details change, you may need to update your BRNC.

If you lose your BRNC, you can apply for a replacement of the certificate, also known as a Duplicate/Reprint, at the Licensing Department.

You will need to take the below information to your local Licensing Department:

1. Company Proxy’s ID – Provide a clear copy in original size.
2. Proof of Business Address – A utility bill or bank statement (not older than 3 months).
   • If the bill is under a different name, the account holder must submit an affidavit confirming your business address, with the bill attached.
   • If operating from a residential property, submit a company letterhead confirming the property owner’s details, along with their ID copy and proof of address.
3. Company Registration Certificate – Include one of the following: CK1, CK2, or COR39 (CIPC Certificate).
4. SARS VAT Confirmation – A document from SARS confirming the company’s VAT number.
5. Company Letterhead Requests
   • A letter stating the company’s request for a Duplicate BRNC Certificate.
   • A copy of the original BRNC (if available).
6. Application Forms
   • ABR Form – Application and notice for a Business Register Number.
   • DCT Form – Declaration for lost documents.
   • You can download the above froms from Natis.

No as a business, you cannot use your personal ID number to register a company vehicle.

Your personal ID will only be used as a representative of the Company, whereunder it will be registered.

Not all businesses require a Business Register Number (BRNC). Businesses that fall under one of the categories below do not require a BRNC certificate; instead, they require a Traffic Register Number (TRN):

• Foreign Nationals – Individuals or businesses without a South African registration.
• Partnerships – Businesses operating under a partnership agreement.
• Sole Proprietors – Single-owner businesses that are not registered as separate legal entities.
• Government Authorities – Government departments or municipalities.
• Non-Profit Organisations (NPOs) / Public Benefit Organisations (PBOs) – Registered entities focusing on community welfare.
• Educational Institutions – Schools, universities, or training centres.
• Trusts or Statutory Bodies – Legal entities established for specific purposes.

A Business Register Number (BRNC) is required to register a vehicle in a company’s name. It serves as official proof that a business is registered with the Department of Transport and ensures full compliance with vehicle licensing regulations.

The Department of Transport issues the BRNC, and it is officially registered with the Vehicle Licensing Department.

A BRNC contains essential business registration details, including:

• Company or branch name
• Business postal and physical address
• Company registration number
• Year of registration
• Registering authority
• Unique BRN (Business Register Number)
• Entity type (e.g., Pty Ltd, CC, etc.)