Get Compliant from Anywhere, Easy and Fast!
Get Compliant from Anywhere, Easy and Fast!

Shares Management and
Share Register

The Companies Act of 2008 states that your Pty Company is required to maintain an accurate record of its past share transfers and present shareholding at all times.


Our Share Management Specialist can assist with any shareholding setup and managment you require.

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Steps for Effective Share Managmenet for Your Business in South Africa:

You can order your shareholder certificate online here or you can call our Toll-Free number (0800 007 269).
A consultant will answer all your questions and walk you through the simple sign-up steps.

1. Share Allocation:

Every business must first make a certain number of shares available to both present and potential investors. This is completed at no cost as part of the company registration procedure, and it appears on the MOI Certificate, also known as the registration certificate. Typically, there are 1000 shares allocated.

Price: R0 (included in your Company Registration Documents)
Timeframe: 24h

2. Share Certificates:

Normally a company would issue about 100 of 1000 shares to shareholders. This is called ‘Issued Shares’. Depending on the growth plans of a new company, it is wise to issue a limited amount to the current shareholders / investors. This leaves space for future growth. For example, if the MOI allotted 1 000 shares, the Directors should authorise only a small percentage initially – say 100 shares (10% of the total). If the two shareholders each want 50% stakeholding, each will own 50 shares. This allows the company to take on new partners easily if required in the future. The Shareholding Certificate is the legal document that acts as legal evidence that a specific person owns a stake in a company.

Price: R590
Timeframe: 48 hours

letter of good standing coid

3. Transfer / Allotment Of Shareholding:

If a company wants to sell a stake to a new shareholder, you have to follow a legal process called a “Transfer of Shares”. If a company wants to take new shareholders/investors on board they need to process the “Allotment of Shares” which also constitutes a legal process. This process ensures the new owner that he / she legitimately owns a specific amount of shares in the applicable company, for example 250 of the 1000 authorized shares.

Price: R790
Timeframe: 48 hours

4. Authorised Shares:

In case a company needs to have more authorised shares for new investors / partners after initiation, it can be increased by the process of increasing the “Authorised Shares”. For example, according to the Company’s MOI it can only authorise up to 1000. If that amount is reached and the company wants to allot another 1000, they need to increase the “Authorised Shares”.

Price: R990
Timeframe: From 48 hours up to 1 months in case the MOI needs to be changed.

5. Shareholders Agreement:

A Shareholders Agreement is setup to protect the shareholders of a Company. It sets out the duties and rights of the shareholders and also regulates the sale of shares within the Company. If there is more than one Shareholder in a Company, it is imperative to have a Shareholders Agreement. Get your Shareholders Agreement here.

Price: R1990
Timeframe: From 48 hours up to 1 months in case the MOI needs to be changed.

How do I keep track of Shares?

1. Electronic Share Register Setup:

You need to keep record of the Company Directors and Shareholders from the date of registration of the Company by using a Company Register. A PDF printout form an Electronic Share Register is viewed as a legal document in court. It is the responsibility of Directors of the company to ensure the Register is always kept up to date of all changes within a company. To ensure your Register stays up to date, you can make use of our Electronic Share Register Update Product. Apply Now.

To view an example of an Electronic Share Register – click here.

Price: R490
Timeframe: 48 hours

2. Share Register Setup & Update:

Every company should have a professional (such as a lawyer, company secretary or compliance officer) update their Register to make sure it meets all legal standards. In case yours is behind or you have not setup a Share Register before, we can assist with the setup and update of your Electronic Share Register. You will pay this once-off fee and then again each time you want to update the Share Registry in the future.

Price: R650
Timeframe: 48 hours

Get Compliant from Anywhere, Easy and Fast!

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50 000+ Clients assisted since 2006

Company Partners assists South Africa’s Entrepreneurs to become registered, empowered, and grow into sustainable businesses. Specialising in company registration and compliance since 2006, we have expanded our expertise to include accounting, payroll and website design.

We begin with a free consultation, offering tailored support to align with your business objectives. Our 120 compliance services include Shelf Companies, COIDA, Imports/Exports, Business Plans, VAT, and others.

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Frequently Asked Questions

Share Allocation is the initial number of shares your company makes available to both current and potential future shareholders. It’s a standard step during the company registration process and is reflected on your MOI Certificate. Typically, companies allocate a total of 1000 shares. This process is not only professional but also free, ensuring you start your business journey on the right foot. 


Great question! A Share Certificate is a legal document that confirms your ownership of a certain number of shares in a company. Think of it as a proof of your stake in the business. Issuing these certificates is a wise move, especially if you’re planning for future growth. It’s can provide clarity and trust among shareholders. 


To introduce a new shareholder or investor, you’ll need to follow a legal process called “Transfer of Shares” or “Allotment of Shares”. This ensures that the new shareholder legally owns a specific number of shares in your company. It’s a straightforward process, taking about 48 hours. It’s a practical way to expand and diversify your company’s ownership. 

No worries! If your company grows and you find the need for more authorised shares, you can increase the “Authorised Shares”. This process is flexible, allowing you to adapt as your business needs change. It’s a testament to our commitment to support your company’s growth at every stage. 

A Shareholders Agreement is a protective measure. It outlines the duties and rights of all shareholders and regulates the sale of shares within the company. Especially if your company has multiple shareholders, this agreement is crucial. It fosters trust, ensures clarity, and is a hallmark of a professionally-run business. 

Keeping track is essential for transparency and trust. We recommend setting up an Electronic Share Register. This is a legal document that records all company directors and shareholders from the date of your company’s registration. For a small fee, you can ensure that your company’s records are always up-to-date and compliant. It’s a practical tool that offers peace of mind for all stakeholders. 

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