Fast COIDA Registration
in 1 Week!

We offer fast-tracked COID online services for South African entrepreneurs like you. Here’s our timeframes:

• Get a COIDA Registration Number South Africa in only 1 week
• Receive a Letter of Good Standing within 2 working days
• Buy a COID Registered Shelf Company that you can use within 24 hours
• We also offer various packages with fast-tracked time-frames to help you get everything done, cost-effectively.
• We also have Monthly Payroll services available, Click Here for more info.

Why does Company Partners offer record-breaking timelines?

We have an office located right next to the Workman’s Compensation Office in Pretoria. This is the national authority where all COID registrations in South Africa are processed. Read more about our team of over 40 experts. We work with COID daily.

You can read our customer reviews too.

Click Here to Register for Workers Compensation Today!

Workers Compensation, often referred to as Workmen’s Compensation, is specifically designed to provide financial protection to South African employees who sustain work-related injuries or illnesses. It serves as a safety net for workers and their families by ensuring that they receive compensation for medical expenses and lost wages when accidents occur on the job.

The primary objective of Workmen’s Compensation Fund is to strike a balance between the interests of both employers and employees, as it protects workers from financial hardship while shielding employers from potential lawsuits related to workplace injuries.

The Workmen’s Compensation Fund, sometimes called the Workers Compensation Fund, is a vital component of this system. It acts as the pool of money from which compensation payments are made to eligible employees who suffer work-related injuries or illnesses. Employers are typically required by law to contribute to this fund, and the amount they contribute depends on various factors, including the nature of the work and the number of employees. This fund ensures that workers can access the financial support they need promptly, enabling them to recover and return to work without facing excessive financial burdens.

In South Africa, registering for workers compensation is mandatory for employers. This registration process often involves obtaining a COID Registration number & workmans comp certificate (Letter of Good Standing), which serves as proof that the employer is compliant with the workers’ compensation laws in their jurisdiction. Some jurisdictions offer the option to register for workers’ compensation online, making the process more convenient for employers. By participating in this system, employers help create a safer and more secure work environment for their employees, while workers gain the peace of mind knowing that they are protected in case of a workplace injury or illness.

What type of workers is the Workman’s Compensation Fund for:

• Any Permanent employees.
• Any domestic worker working in a boarding house or domestic household.
• Apprentices or trainee farmworkers.
• Any workers paid by a labour agency.

Company Partners COIDA Specialist can assist with Fast Workmans Compensation online registration. Signup for a Free Consultation now.

Yes, according to COIDA, the Compensation for Occupational Injuries and Diseases Act, most employers are required to register for Workman’s Compensation. There are a few exceptions. If you’re unsure if it applies to you, you’re welcome to give us a call for basic guidance (not legal advice).

There are two big benefits to COID Registration. The first is the security the Workman’s Compensation Fund offers employees and employers. The second is the Letter of Good Standing, which is often required in Tender, Contract and RFQ applications.

Injuries and diseases may imply significant medical bills. It may also impair an employee’s ability to work while he or she recovers. It can even lead to permanent impairment or a chronic illness which affects an employee or their family’s household’s income. In the case of work-related death, the long-term financial implications for a family is even bigger.

The workman’s compensation fund supports employers in financially preparing for any of these possibilities and it ensures that employees get reasonable compensation for medical expenses or loss of work, if it was in some way caused by work.

Essentially the Workman’s Compensation Fund reduces the financial risk that employers face when employees are harmed or injured by something that relates to the work environment. COID Registration also offers employees, and their families, some form of financial security if something ever happens.

Being registered and up-to-date offers you the opportunity to show potential clients, you take care of your employees and your financial risks. This makes you eligible for various Tenders, Contracts and RFQs.

The COIDA registration fee is linked to the COID submissions. There is no actual registration fee and you will receive the assessment notice once your workmen’s compensation online registration has been complete.

An assessment is simply the amount the Workman’s Compensation Fund decide applies to you, consider the risk involved in the type of work your employees do and your total, annual wage/salary expenses.

You get an assessment based on the Return of Earnings you submit to the fund. You can either opt for annual or monthly payments. However, if you choose a monthly instalment, you’re only eligible for a monthly Letter of Good Standing and you will need to pay at least 20% upfront.

Your assessment fees are payable to the Workman’s Compensation Fund up to 30 days after receiving a Notice of Assessment.

Yes, they adjust annually based on business categories and classes. For instance, a high-risk industry like construction might see a different rate change compared to a retail business​​.

We have a Free Return of Earning Calculator that you can use to determine your estimated COIDA assessment fees.

A Letter of Good Standing is a document that proves your business is in “good standing” with the South African Workman’s Compensation Fund. This letter is issued by the fund itself.

The national fund helps employers pay Compensation for Occupational Injuries and Diseases (COID) if something ever happens to an employee at work or due to work-related activities. It’s a form of national insurance that’s required by the law in most cases.

Your company is only eligible for a Letter of Good Standing if you:

• Are registered at the Workman’s Compensation Fund;
• Have submitted your Annual Returns (your annual wage/salary expenses);
• When you register for the first time, this is included in the registration paperwork.
• Have made all your due payments within your payment arrangement (it can be monthly or annually);
• The Fund will send you a COIDA Notice of Assessment with the amount that you owe them. This amount is based on your Return of Earnings and the type of work your employees do. Note, when you choose to pay monthly you get a Letter of Good Standing that is valid for only a month.
• And when you report all work-related incidents right away.

Here follows the list of requirements you need to complete your registration for COIDA:

• Company Registration Documents (Don’t have yours? – We can assist to get your Company Documents.)
• Certified copies of directors’ or members’ ID Documents
• COID Registration Form (W.As.2 form)

Businesses don’t want to subcontract or hire companies whose employees aren’t insured by the Workman’s Compensation Fund. Not registering for COIDA is illegal and they may be liable for your uninsured employees if something happens to them while working.

1) You sign up online. Next, one of our dedicated consultants walks you through the timeframe, costs, requirements and paperwork. You can do everything online and telephonically. 

2) We represent you at the COID Offices and submit all the application forms. We fill out the necessary forms, including your Return of Earnings and submit everything at the Workman’s Compensation Fund as your representative. We’ll ensure your application is processed as fast as possible and we’ll send you regular updates via email and SMS on the timeframe. 

3) Receive COID Registration Number in record-breaking time. Once your application is processed, you’ll receive a Registration number and a Notice of Assessment which tells you exactly how much to pay the Workman’s Compensation Fund in order to cover all your employees. This is called an Assessment. We will show you how to make your Assessment payments. 

4) You’re eligible for a Letter of Good Standing. As soon as your fees are paid, we will walk you through the fastest way to get a Letter of Good Standing.

5) Get your Letter of Good Standing and apply for Contracts and Tenders! It’s as simple as that! We’ll notify you when you need to submit your Return of Earnings again and when your Letter of Good Standing will expire. If you have any questions along the way, there’s a toll-free number and a dedicated expert at your disposal. 

If registered and up-to-date with payments it helps an employer/company cover the following in the case of -related injuries or harm:

• Medical expenses for up to 2 years

Any employee who had medical expenses due to an incident at work, or work-related actions, can submit a claim for up to 2 years of medical expenses. You can base this on the day you were diagnosed or the day of the incident.

• Temporary total disablement (TTD)

If any work-related harm, stopped you from working, or limited your earning capacity, you can typically claim up to a year in lost earnings. You can also submit your medical expenses as mentioned above.

If your work has caused you permanent harm, the Commissioner may approve a longer period based on Permanent disablement (PD). See below.

• Permanent disablement (PD)

If your work impairs your ability to earn long-term, either partially or permanently, you can submit a claim for fair compensation.

If your disability is more than 30% you will most likely receive a monthly pension that’s determined based on the salary you had before you were harmed.

If it’s less than 30%, it’s likely that you receive a one-off sum of money. 

• The Funeral costs

The dependents, either the spouse or children under the age of 18, can claim the funeral costs of an employee who has passed away due to work-related accidents or illnesses.

• Death-related costs

In the case of death, the spouse or any dependent children under the age of 18, may submit a claim for compensation that may lead to a pension for the Dependents – if the deceased Employee was a main provider.

Generally, you’ll receive a penalty and your employees won’t be covered at all when your payments aren’t up-to-date. This means the employer or company is fully responsible for any compensation. Here are some details and the corresponding legislation that you can look up:

• Late ROE submissions: a penalty – Sect 83(2)
• No ROE submissions: you’ll receive an assessment fee, based on an estimate – Sect 83(6)(a)
• No payment of assessment fees: a penalty and interest fees – Sect 87(1)
• Reporting any incidents late: a penalty
• No registration at the Compensation Fund: when an employee, or his or her dependents, claims for an accident/death, you’ll receive a penalty – Sect 87(2)(a)
• Not offering fair compensation for an employee, or his / her dependents: charged guilty of a legal offence – Sect 81(3)

Yes, it’s a legal requirement under Section 80 of COIDA to do your Compensation Fund Registration, which is crucial for future hiring​​.

Interestingly, COIDA’s definition sections include provisions that deem working directors as employees. This inclusion highlights the COIDA Act’s comprehensive approach to cover various worker categories, ensuring that working directors receive the same protection as other employees for occupational injuries or diseases.

So, as a business owner or working director, registering with COIDA is not just a legal formality but a critical step for your own protection as well.

Either an employer, a harmed employee or his / her dependent can submit a claim to the Compensation Fund the Commissioner. The Commissioner is responsible for assessing the case and what fair compensation would look like.

Fair compensation is based on the incident, the extent of the harm to the employee, his or her medical expenses, his or her dependents and his or her income before the incident.

You can claim even if you stopped working before a diagnosis of a work-related illness. The Commissioner will reference your last salary.

There are many benefits to working with a COIDA expert. COIDA experts can help you to:

1. Understand COIDA legislation and regulations
2. Register your company or yourself for COIDA
3. File COIDA claims
4. Appeal COIDA decisions
5. Resolve COIDA disputes

COIDA experts can also provide you with advice and support on a range of COIDA-related issues.

Option 1: Register Directly with the Department of Labour

You can visit the Department of Labour’s Online Submissions Portal to register for COIDA.

Once logged in, you will need to navigate to the “Employer Registration” section, where you need to fill out the online registration form with accurate details about your company, including its name, registration number, address, contact information,  industry classification and employee renumeration details. 

It is extremely important to submit the correct information as you will be accessed accordingly and will need to pay the assessment fee to ensure your employees are covered and/or to receive your Letter of Good Standing as proof that you are in good standing with the Compensation Fund.

To have an assessment revised can take up to 6 months. That’s why it is best to use a seasoned professional that can guide you on the correct information to submit.

Option 2: Utilize COIDA Registration Specialists.

For a more streamlined process, consider engaging the services of COIDA registration specialists. These professionals can handle the entire registration process on your behalf, saving you time and effort. They can also provide valuable guidance and ensure compliance with COIDA regulations.

Signup for a Free Consultation with our COIDA Registration specialist Here!.

Each branch must be registered to account for specific operational risks. For example, a branch in a metropolitan area might have different risk factors than one in a rural setting.

Needed if validation errors aren’t resolved or if your industry isn’t listed online. For example, if you’re in a niche industry like renewable energy, manual submission might be necessary.

Usually within 14 working days. If there’s a delay, follow up with the Compensation Fund, as timely resolution is essential for maintaining compliance.

RMA stands for “Rand Mutual Assurance,” which is a company that provides workers’ compensation insurance for employees in various industries, particularly in the mining and related sectors, covering work-related injuries and illnesses.

COIDA specifies RMA for certain industries for tailored risk coverage. For example, mining companies are typically under RMA due to the higher occupational risk involved.