COIDA Return of Earnings (ROE) Submissions for the 2024/2025 assessment period is due in April 2025. Timely submission helps avoid additional costs like penalties and interest charges. More importantly, an up-to-date Letter of Good Standing ensures your business remains eligible for tenders, contracts, and other valuable opportunities.
The Return of Earnings (ROE) is an annual submission required by the Compensation Fund. This declaration reports your employees’ earnings for the previous financial year (1 March 2024 to 28 February 2025), as well as the estimated earnings for the current financial year (1 March 2025 to 28 February 2026). The information you provide determines your annual assessment fee to the Compensation Fund, which covers your employees in the event of work-related injuries or illnesses.
Submitting your ROE isn’t just a box to tick; it’s required by law under the Compensation for Occupational Injuries and Diseases Act. Beyond legal obligations, it ensures:
- Your employees are covered by the Compensation Fund for medical expenses and income loss in case of workplace injuries or illnesses.
- Your business is protected from potential lawsuits related to workplace injuries.
- You can obtain a Letter of Good Standing, which is essential for securing tenders, contracts, and ensuring your business operates smoothly.
By staying COIDA Compliant, employers help create a safer and more secure work environment for their employees, while workers gain the peace of mind knowing that they are protected in case of a workplace injury or illness.
Step 1: Go to the ROE Online portal to get to the Department of Employment and Labour’s online filing system.
Step 2: Sign up or log in. If you are using the site for the first time, you will need to register your business. Current users log in with their passwords.
Step 2.1: If you are registering you will need to have your Company Tax number, Director ID and Organisation Type (e.g. NPO, Trust, Pty etc.) and registration number at hand. Additional information will be requested based on your company type.
Step 2.2: You will then be requested to upload documents as proof of the above, and complete more detailed information about the company, such as which idustry category the business operates, number of employees etc.
Step 3: Once you are logged in, select the “ROE Menu” at the top and select “Submit Return of Earnings” from the dropdown menu.
Step 4: Add information about your business here, and make sure that all of the information about your business is correct. This includes your contact information, business group, and type of business.
Step 5: Enter all the wages earned by each employee during the evaluation time to make sure that any extra money earned is properly recorded.
Step 6: Submit your Return of Earnings.
Step 7: Finally, you will get a message as proof of submission. Keep this for your records.
